Site Project Secretary (Construction)

To provide comprehensive administrative and secretarial support to the project management team ensuring efficient documentation, communication, coordination and record management for smooth execution of the construction project.

Key Responsibilities

• Administrative Support
  • Manage daily office administration at the project site
  • Maintain project manager’s calendar, meetings and appointments
  • Prepare meeting agendas and record minutes of meetings (MOM)
  • Coordinate internal and external correspondence
  • Document control: maintain project files, registers and records
  • Organize incoming and outgoing correspondence
  • Ensure all project documents are properly filed and archived
  • Support document tracking through EDMS or document management systems
  • Coordinate with consultants, subcontractors, suppliers and internal departments
  • Follow up on pending approvals, submissions and action i...