Lm203: Administrative Assistant, Md (Xico)

The incumbent provides an advanced level of administrative support for the Managing Director to ensure the most effective utilization of time and effort.

Responsibilities

• Establishes, maintains and organizes schedules to maximize time efficiency; tracks and monitors projects from request through final completion.
• Prioritizes incoming information for review.
• Screens calls and visitors to determine the most appropriate response to request or responds to request.
• Maintains diary and suspense files.
• Coordinates arrangements for staff meetings, business, seminars, etc.
• Prepares correspondence or documents from dictation or hard copy, composes correspondence for routine items without general direction; maintains files.
• Reviews and produces a variety of daily, weekly and monthly reports for accuracy and consistency, advising Director of unusual activity or discrepancies.
• Assists in researching informatio...