Job Description
- Maintain and update all 201 files and ensure completeness of employee records (e.g., contracts, IDs, clearances, government forms).
- File, retrieve, and archive HR documents accurately in both physical and digital storage systems.
- Monitor expiration dates of documents such as contracts, IDs, permits, and certifications, and coordinate necessary renewals or updates.
- Ensure proper version control and issuance of HR forms, templates, and policies.
- Support the HR team during audits (e.g., DOLE, SSS, ISO) by providing accurate and timely documentation.
- Encode and maintain data in HR databases or Human Resource Information System (HRIS), if applicable.
- Implement and enforce data privacy and confidentiality measures related to employee documents.
- Coordinate with field or branch offices to ensure timely submission and receipt of HR documents.
- Assist in improving the documentation process and filing systems for great...
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