Executive Secretary ( Aviation Security)

OVERALL PURPOSE OF THE JOB

Provides high-level administrative support and assistance to the Executive and/or other assigned leadership staff. Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. Also arranges travel and accommodations for executives

Planning

• Participate in divisional planning of activities.


• Assist in the development of project specific action plans.


• Manage both manual and electronic diaries.


• Arrange and set up workshops/seminars/team building initiatives.

Stakeholder Provision

• Implement high quality written and verbal communication with both internal and external stakeholders.

Financial Administration

• Obtain quotations and ensure payment of invoices in line with the relevant policy requirements.