Executive Assistant

The Role

As an Executive Assistant, you'll be responsible for:

• Efficiently managing complex calendars for the assigned executive, including scheduling internal and external meetings, appointments, and conferences across multiple time zones. You'll anticipate scheduling conflicts and proactively propose solutions, prioritizing commitments effectively.
• Preparing and distributing pre-meeting materials and agendas, ensuring executives are well-prepared for all engagements.
• Making travel arrangements, both domestic and international, for senior staff, including booking flights, cars, and hotels. You'll also process visa applications when necessary.
• Planning and coordinating events, on or off-site, with both internal and external participants. This includes coordinating with guest speakers, catering, venue booking, and other event-specific needs.
• Managing expense reporting in line with company Travel and Entertainment policy.
• Crea...