Executive Assistant

The Executive Assistant is responsible for coordinating the general office operations, scheduling appointments and meetings as well as supporting the onboarding process of new staff. Additional tasks include updating organizational charts, purchasing office supplies, maintaining organized stock rooms and acting as a SharePoint Administrator. The incumbent supports the Vice-President (VP) Controller and Treasurer and VP Procurement and Supply as well as their respective teams. The role coordinates special events such as townhalls and training seminars.

Main Responsibilities

Executive Assistant Tasks

Calendar and Email Administration

·Manage complex and dynamic calendars for both VPs, including scheduling meetings, appointments, travel, and internal/external engagements

·Serve as a primary point of contact for internal and external stakeholders.

·Maintain head count report

·Conduct research to pr...