Executive Assistant

Reports to: Vice President, Latin America and Caribbean 

Overall Responsibilities: The Executive Assistant is responsible for providing comprehensive administrative support to the regional vice president and LAC team members.

General Administrative Duties:

• Schedule conference calls and meeting rooms, ensuring efficient coordination.
• Prepare materials for meetings and events, organizing all necessary items. 
• Follow up with vendors to ensure timely and satisfactory service delivery.
• Assist the VP, the LAC team and committee members in making travel arrangements, including accommodations and flight bookings.
• Assist the VP in answering emails and follow up on pending requests.
• Coordinate all the office decorations depending on the season and IAAPA's celebrations- 
• Coordinate all facilities and refurbishments to ensure an optimal office environment.
• Negotiate purchases of office supplies, furniture, ...