Document Controller

Duties and Responsibilities

• Prepare, receive, organize, and file documents properly.
• Assign document numbers and track revisions.
• Handle incoming and outgoing correspondence (emails, letters, memos)
• Prepare meeting agendas and minutes of meetings.
• Maintain records such as reports, contracts, permits, and forms.
• Ensure confidentiality of important documents.
• Coordinate with engineers, supervisors, suppliers, and clients.
• Ensure documents comply with company standards and procedures.
• Encode data accurately in logs or tracking systems.
• Monitor document status (submitted, approved, revised, archived)
• Prepare document transmittals and registers.