Job Description

Core Responsibilities

Daily POD Processing

  • Review all scanned PODs (typed and handwritten)
  • Recalculate and validate quantities, add‑ons, inventory fees, trip charges
  • Identify discrepancies against delivery schedules
  • Create corrected POD documentation when needed
  • Maintain organized monthly/client folder structure in shared drive
  • Issue daily exception reports (missing PODs, math errors, incomplete stops)

Invoice Preparation (Bill.com)

  • Prepare all weekly and monthly invoices
  • Attach supporting PODs and documentation
  • Build monthly invoices incrementally to avoid month‑end reconstruction
  • Verify customer pricing, fees, tax status, and billing accuracy prior to submission
  • Maintain clean billing records and audit trails

Accounts Receivable (AR) Management

  • Maintain and update weekly AR tracking reports
  • ...

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