Bid Coordinator

Position Summary The Bid Coordinator supports the estimating and sales teams by managing bid intake, document organization, proposal formatting, CRM data entry, and follow-up coordination. This role ensures all project bids are accurately tracked, formatted, and delivered on time with precise documentation and communication.

Primary Responsibilities

• Download and organize all bid documents into Dropbox and CRM.
• Maintain meticulous project records (project name, GC, owner, plan stage, etc.).
• Assist estimator in preparing scope outlines, RFIs and alternates.
• Format and produce polished proposal documents using company templates.
• Ensure pricing and scope data align between Excel proposal sheets and Word templates.
• Track bid due dates and ensure timely submissions.
• Send scope summaries to customers in advance when applicable.
• Manage bid follow-up reports and communicate with Outside Sales for updates. <...