Associate- Expense Process

Description

PRIMARY FUNCTIONS AND ESSENTIAL RESPONSIBILITIES

• Invoice review & approval (Coupa): Validate supplier details, invoice support, amounts, and key terms; review the fund expense budget for existing accruals to avoid duplicate expense hits; enter or confirm settle date and required billing attributes; and submit and approve invoices in line with established controls and timelines.

• Account mapping & coding: Assess whether invoices are mapped to correct entity, identify the correct paying account/entity and corresponding HazelTree account, and clearly document all assumptions and mapping rationale.

• Liquidity checks: Confirm the paying account and available cash using HazelTree and cash sheets, and proactively flag large invoices to the relevant Fund Accountant and/or Controllers.

• Payment confirmation & issue resolution: Use Cash Recon to identify and investigate payment breaks, obtain Haze...