Job Description

Job Responsibilities Office Administration & Records Management
  • Maintain an organised and up-to-date filing system for all office documents, technical drawings, and correspondence in accordance with hospital standards.
  • Handle incoming and outgoing documents, mail, and requests from other departments and consultants, ensuring timely distribution and follow‑up.
  • Raise purchase requisitions and process invoices, liaising with Finance and relevant departments to ensure timely payment and proper record‑keeping.
  • Track and follow up on outstanding payments with external vendors, suppliers, and contractors, ensuring all invoices and claims are processed, documented, and resolved within agreed timelines.
  • Manage office supplies and stationery, ensuring sufficient stock is maintained at all times.
Meeting Support & Note‑Taking
  • Schedule and coordinate meetings, book venues, and ensure rooms are set up wit...

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