Assistant, Administrative

Facilities Coordination
• Coordinate planned and reactive maintenance activities for buildings, offices, workshops, and site infrastructure.
• Raise, track, and close maintenance work requests (through CAFM system)
• Liaise with external contractors and service providers.
• Schedule routine inspections and preventive maintenance activities.
• Monitor facility condition and report repair requirements.

Contractor and Vendor Management
• Coordinate contractor site access and permits.
• Maintain contractor documentation, insurance certificates, and compliance records.
• Support vendor selection and obtain quotations for facility-related services.
• Track contractor performance and service completion.

Health, Safety, and Environmental Support
• Maintain facility compliance records and documentation.
• Support site safety inspections and audits.
• Assist with emergency preparedness activities and evacuation drills.
• Support ...