Administrative Assistant

J.D. Barnes Limited, a leader in the surveying, mapping and land information industry, is currently recruiting for an Administrative Assistant in our Ottawa division. This Administrative Assistant will report to the Manager and assist with monthly billings, client contact and general office administration.

Job Responsibilities

• General office duties to support management including the preparation of transmittals, invoices and letters, answer telephone calls and greet clients.
• Assist with preparation of correspondence, proposals, estimates, reports, etc., as requested.
• Monitor and pursue Accounts Receivable.
• File all completed job folders and plans accurately.
• Log and forward to head office all receipts and accounts payable invoices.
• Prepare file folders for new jobs and enter job details into Timelinx system (Acct / PM system).
• Assist with health and safety records and tracking.
• Order office sup...