Job Description

Responsibilities:

  • Perform general office duties
  • File and retrieve corporate documents, records and reports
  • Open, sort, and distribute incoming correspondence, including faxes and email
  • Answer phone calls and direct calls to appropriate parties or take messages
  • Organisation of travel arrangements and agenda
  • Preparation and review of invoices/payments
  • Greeting visitors and directing them to the appropriate offices
  • Administration and oversight of suppliers, filing and archiving
  • Liaising with facility management vendors, including cleaning/ security/ services
  • Ongoing administrative support for small employees team
  • Company Secretarial tasks (legal filings, assisting with board preparation, handling POAs, notarisation, apostille etc.)

    • Requirements:

  • Fluent in English, German or French would be considered as an advantage
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